How To Write Letter In General Writing
1. The “4P” Formula – Plan, Paragraph, Polish, Proofread
Why it works: Helps organize your ideas and improve accuracy.
Breakdown:
-Plan: Spend 2 minutes understanding the task and tone.
-Paragraph: Use 4 clear paragraphs (intro, body 1, body 2, closing).
-Polish: Add linking words and polite phrases.
-Proofread: Always check for grammar and spelling before submitting.
Example: Before writing, think of what to include in each paragraph, then end with a short check — “Did I answer all three points?”
2. “Rule of 3” – Cover All Three Points
Why it matters: IELTS examiners mark you down if you skip one bullet point.
Always write one short paragraph per bullet point — simple, direct, complete.
Tip: Underline the three bullets in the question before writing.
3. “TAP” Strategy – Tone, Audience, Purpose
Why it’s smart: Helps you choose the right style of language.
-Tone: Formal, semi-formal, or informal
-Audience: Who are you writing to?
-Purpose: What are you trying to achieve? (complaint, request, thanks, apology, etc.)
Example: Writing to a company → Formal
“I am writing to request information about…”
Writing to a friend → Informal
“Hey! I wanted to tell you about…”
How To Write Letter In General Writing
4. “60-20-20” Time Rule
Why it helps: Keeps your timing balanced.
-60% – Writing the main body (covering all points)
-20% – Planning and structuring
–20% – Checking grammar and vocabulary
Tip: Don’t start writing immediately — spend 2 minutes planning to save 10 later!
5. “Magic Phrases Bank” – Boost Your Band
Use flexible phrases that fit most letters:
Formal:
–I am writing to express my concern about…
-I would appreciate it if you could…
-Thank you for your prompt attention to this matter.
Informal:
-It’s been a while since we last met!
-I just wanted to let you know that…
-Looking forward to hearing from you soon!
Tip: Memorize 3–4 phrases from each tone type. It shows lexical range and fluency.
How To Write Letter In General Writing